Inventory Management

Advanced inventory management system with real-time tracking, multi-warehouse support, and intelligent automation to optimize stock levels and operations.

Real-time Stock Tracking

Multi-Warehouse Support

Manage inventory across multiple locations with ease:

Location-based Inventory

• Multiple Locations: Track stock across unlimited warehouse locations
• Location Hierarchy: Organize locations by region, type, or business unit
• Location-specific Policies: Set unique rules for each location
• Cross-location Visibility: View inventory across all locations from one dashboard

Centralized Management

• Unified View: Single dashboard for all inventory locations
• Consolidated Reporting: Combined reports across all warehouses
• Central Configuration: Manage settings from one central location
• Role-based Access: Control access by location and user role

Inter-location Operations

• Stock Transfers: Move inventory between warehouses
• Transfer Tracking: Monitor items in transit between locations
• Automated Routing: Intelligent routing for optimal fulfillment
• Capacity Balancing: Distribute stock based on capacity and demand

Stock Level Management

Maintain optimal stock levels with intelligent tracking:

Real-time Tracking

• Live Updates: Stock levels update instantly with every transaction
• Accurate Counts: Maintain precise inventory quantities
• Multi-unit Support: Track in different units of measure
• Batch Updates: Process multiple inventory changes simultaneously

Availability Management

• Available vs. Allocated: Clear distinction between free and reserved stock
• Reserved Stock: Track inventory reserved for specific orders
• Committed Quantities: Monitor stock committed to customers
• Safety Stock: Maintain buffer stock for unexpected demand

Automated Alerts

• Reorder Points: Automatic notifications when stock falls below thresholds
• Maximum Levels: Alerts to prevent overstocking
• Custom Thresholds: Set location and product-specific limits
• Escalation Rules: Multi-level alert escalation for critical items

Stock Movement Tracking

Complete audit trail of all inventory movements:

Movement Types

• Stock In: Receiving, returns, adjustments (positive)
• Stock Out: Sales, damages, adjustments (negative)
• Transfers: Movement between locations
• Adjustments: Manual corrections and cycle counts

Automatic Recording

• Order Integration: Automatic movements from purchase/sales orders
• Real-time Updates: Instant recording of all transactions
• Batch Processing: Handle multiple movements efficiently
• Integration Points: Connect with external systems for automatic updates

Movement History

• Complete Audit Trail: Full history of every stock movement
• User Attribution: Track who made each movement
• Timestamp Tracking: Precise date and time recording
• Movement Reasons: Categorize movements by reason codes

Inventory Operations

Stock Adjustments

Maintain inventory accuracy with comprehensive adjustment tools:

Physical Count Management

• Cycle Counting: Regular partial inventory counts
• Full Physical Counts: Complete warehouse inventory counts
• Count Schedules: Automated counting schedules
• Variance Reporting: Identify and analyze count discrepancies

Adjustment Types

• Quantity Adjustments: Correct stock quantity discrepancies
• Damage/Loss Recording: Document damaged or lost inventory
• Shrinkage Tracking: Monitor and report inventory shrinkage
• Found Stock: Record discovered inventory

Bulk Operations

• Mass Adjustments: Apply changes to multiple products
• Category Adjustments: Adjust entire product categories
• Location-wide Changes: Apply adjustments to all items in a location
• Import/Export: Bulk adjustment via spreadsheet upload

Low Stock Management

Never run out of stock with intelligent monitoring:

Alert System

• Automated Notifications: Instant alerts when stock runs low
• Multi-channel Alerts: Email, SMS, and in-app notifications
• Escalation Procedures: Alert escalation for critical items
• Custom Recipients: Send alerts to specific users or groups

Reorder Intelligence

• Smart Suggestions: AI-powered reorder quantity recommendations
• Lead Time Consideration: Factor in supplier lead times
• Seasonal Adjustments: Account for seasonal demand patterns
• Economic Order Quantity: Optimize order quantities for cost efficiency

Supplier Integration

• Direct Ordering: Send purchase orders directly to suppliers
• Supplier Catalogs: Access supplier product catalogs
• Price Comparison: Compare prices across multiple suppliers
• Automated Procurement: Fully automated reordering for approved items

Inventory Valuation

Track inventory value with multiple costing methods:

Costing Methods

• FIFO (First-In-First-Out): Use oldest costs first
• LIFO (Last-In-First-Out): Use newest costs first
• Average Cost: Weighted average cost calculation
• Standard Cost: Fixed standard costs for consistency

Valuation Reporting

• Current Value: Real-time total inventory value
• Value by Location: Inventory value per warehouse
• Value by Category: Inventory value by product category
• Historical Trends: Track inventory value changes over time

Cost Analysis

• Cost Variance: Analyze cost changes over time
• Margin Analysis: Calculate profit margins based on costs
• Carrying Costs: Track costs of holding inventory
• Obsolescence Reserves: Account for obsolete inventory costs

Advanced Inventory Features

Lot & Serial Number Tracking

Complete traceability for regulated and high-value items:

Lot Management

• Lot Tracking: Track inventory by production lots or batches
• Lot History: Complete history of lot movements
• Lot Allocation: Allocate specific lots to orders
• Lot Rotation: FIFO/FEFO lot rotation policies

Serial Number Tracking

• Unique Identification: Track individual items by serial number
• Serial History: Complete lifecycle tracking per serial number
• Warranty Tracking: Monitor warranty periods for serialized items
• Return Management: Handle returns by serial number

Expiration Management

• Expiration Dates: Track product shelf life and expiration dates
• Expiry Alerts: Notifications for items nearing expiration
• FEFO (First-Expired-First-Out): Automatic expiry-based allocation
• Disposal Tracking: Track disposal of expired items

Recall Management

• Rapid Identification: Quickly identify affected items during recalls
• Lot Traceability: Trace lots forward and backward through supply chain
• Customer Notification: Alert customers about recalled items
• Recall Reporting: Generate recall impact reports

Inventory Reservation System

Ensure inventory availability for critical orders:

Stock Allocation

• Order Reservations: Reserve stock for specific sales orders
• Customer Priorities: Priority allocation for VIP customers
• Project Allocations: Reserve stock for specific projects
• Event-based Reservations: Reserve stock for events or promotions

Reservation Management

• Temporary Holds: Short-term reservations for quotes and estimates
• Reservation Expiry: Automatic release of expired reservations
• Reservation Tracking: Monitor all active reservations
• Override Capabilities: Manual override of reservations when needed

Allocation Rules

• Priority Rules: Configure allocation priority rules
• Customer-based Rules: Different rules for different customer types
• Product-based Rules: Allocation rules specific to product categories
• Location-based Rules: Rules specific to warehouse locations

Integration & Automation

System Integration

• ERP Integration: Connect with enterprise resource planning systems
• E-commerce Sync: Real-time synchronization with online stores
• POS Integration: Connect with point-of-sale systems
• Accounting Integration: Sync with accounting and financial systems

Automation Features

• Automated Reordering: Set rules for automatic purchase order generation
• Smart Allocation: AI-powered inventory allocation decisions
• Demand Planning: Automated demand forecasting and planning
• Exception Management: Automated handling of inventory exceptions